Don't let the future be an afterthough

One challenge we see businesses often facing is the lack of foresight. 

The future can be such a difficult priority, because it can always be looked after tomorrow. We all agree it’s important, but with all our immediate projects and priorities, it can be difficult to devote time and consideration to something that will always be there—the future. 

But the risk of mismanaging files over many years can result in a major headache. 

For example, businesses are required to hang on to certain documents for extended periods of time, 10, 15 even 30 years. If a strategy is not put in place, keeping these documents either in paper form, on offline servers or hard-drives or even the cloud can be expensive and potentially disastrous. 

Disconnected hard-drives are a popular choice. We can obtain one to do the job inexpensively and we can control the documents. Great. Except—1 in 10 hard-drives fail in 4 years. They were never designed to hold data for extended periods of time. Not to mention the need for data-migration with the problem of software obsolescence. 

The cloud is increasingly gaining popularity but if you’re paying per GB and you intend to store your historic data for years on end, watch out for the overall cost. 

Many organisations reach for the trusty old LTO tape, which is becoming more popular with data storage providers as insurance should their online data fail. A reliable choice, but also incredibly vulnerable to humidity and electromagnetic fields and needs to be migrated over time. 

Further, for legal purposes, the data must be searchable. And the sheer volume of data you need to keep to meet all the current data regulations is significant. 

Businesses need to be strategic about their data retention and storage. 

By implementing a simple strategy for the storage and handling of your historical data, you will save yourself a significant headache. 

Step 1 – know what you need to keep
Find out (if you don’t already know) what files you must keep and how long to keep them for. Consider the risks associated with data loss and inappropriate access. 

Step 2 – categorise your data
Know what data has more complex storage needs, what data might need to accessed regularly and what data is set and forget. Where is that data stored now and what kinds of files are they? 

Step 3 – Consider what your storage strategy will be
What will you keep online and for how long? What will you keep offline and what medium will you choose? If you choose a migration based technology, how will you manage and pay for each migration?

Step 4 – what will be included in your yearly management and maintenance

Our recommendation?
Film.
PiqlFilm, to be exact. 

…. We can explain. No, it’s not image capture, it’s digital. We print digital data to 35mm film using QR technology. 

We use film as it is highly resilient and can last for hundreds of years. We ensure complete security of your data, while providing accessibility when needed. Your data is recovered exactly as you stored it. We ensure that not one bit of data is lost with guaranteed recovery.

Want to know more? We hope so.
Contact us for a free demonstration!

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